How Brackwood Storage replaced spreadsheet guesswork with real-time visibility across 14 facilities

Reduction in monthly reporting time

70%

Recovered in overlooked operating costs

$38K

Curved white staircase with dramatic natural light in a modernist interior

[

Challenge

]

14 facilities, 14 sets of books, zero clarity.

Brackwood Storage operates 14 storage facilities across the region, and every one of them was essentially its own financial island. Each site tracked occupancy, utilities, maintenance, and staffing separately, and rolling those numbers up into a single picture meant a week of copying figures between spreadsheets every month. The bigger problem was decision-making. Without a consolidated view, the founder couldn't easily tell which facilities were performing, which were dragging, and where costs were quietly creeping up. Expansion decisions were being made on instinct rather than numbers. "We had 14 sets of numbers and no real way to compare them," said the founder. "I was making seven-figure expansion decisions based on gut feeling and partial data. It kept me up at night."

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Solution

]

One dashboard for the entire network.

Brackwood connected LEDGE to their accounting system and the bank accounts tied to each facility. For the first time, occupancy revenue, utility costs, maintenance spend, and staffing expenses across all 14 sites appeared in one consolidated dashboard — updated in real time. The platform made it possible to compare facilities side by side, spot underperforming locations early, and track cash flow across the whole network instead of one site at a time. Threshold alerts flagged when any facility's costs moved out of their normal range. The AI Recommendations engine surfaced $38K in operating costs that had slipped through the cracks — a maintenance contract billing two facilities for overlapping coverage, and a utility account that hadn't been closed after a site was consolidated.

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Testimonials

]

LEDGE turned 14 sets of books into one clear picture. I can finally compare every facility in real time and make expansion decisions based on data instead of gut. It completely changed how we run the business.

Eleanor Brackwood

Founder & CEO, Brackwood Storage

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Results

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Daily visibility — and confident expansion.

Monthly reporting dropped from a full week to under two days. Fourteen facilities that lived in separate spreadsheets now consolidate into a single view the founder can check daily. And expansion decisions are now grounded in real performance data — the founder can see exactly which facility models work before committing capital to the next location. "For the first time I can see the whole network at a glance. I know which sites are winning, where the costs are, and where to grow next. That clarity is worth everything."